The Process

Set up once.
We manage it forever.

From your first call to us, through to your phone system going live — here's exactly how it works and what to expect.

1
Day 1 — Takes 15 minutes

Tell us about your business

We start with a quick conversation — about your team, how calls currently flow, what's not working, and what you need. No technical knowledge required. We ask the questions, you answer them in plain English.

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How many staff need extensions?
We'll map out who needs their own number and who can share.
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How do you want calls routed?
By department, by time of day, by staff member — we configure it exactly how you want it.
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Do you want to keep your existing number?
We port it across. No downtime, no gap in service.
2
Day 1–2 — We do the work

We build and configure your system

Once we know your setup, we build it. Our team configures your auto-attendant, sets up every extension, writes your call routing rules, records or uploads your greetings, and ports your number. You don't touch a thing.

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Auto-attendant scripted and live
Professional greeting and menu options ready from day one.
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All routing rules configured
Business hours, after-hours, overflow, mobile fallback — all handled.
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Apps set up and tested
Each team member receives their login and we verify their app is working before going live.
3
Day 2 — You're live

Go live — calls handled professionally

We confirm everything is working, run a test call, and hand you over. From this point, your business has a professional phone system running in the background — routing calls correctly, recording messages, and making you look the part.

Live test call
We test every extension, routing path, and voicemail before handover.
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Handover document
You receive a simple guide: your number, extensions list, and how to reach us if anything changes.
4
Ongoing — We stay on it

Ongoing management — no extra charge

Your monthly fee includes ongoing management. Staff changes, new routing rules, updated greetings, or adding an extension — you contact us and we sort it. You never need to log into a phone system dashboard or learn any software.

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System changes handled by us
New hire? Off-boarding someone? Holiday routing? We configure it for you.
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Scale when you're ready
Adding more staff or locations? We'll upgrade your plan and expand the system — no disruption.

What your system actually includes

Every plan includes the full feature set. The only difference between plans is the number of extensions. No locked-away features.

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Auto-Attendant (IVR)

Professional recorded greeting. Callers press 1 for sales, 2 for accounts, 3 for support — you decide the menu. Plays 24/7.

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Smart Call Routing

Calls go to the right person or team based on time of day, day of week, staff availability, or department pressed.

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Voicemail to Email

Every voicemail arrives as an audio file in your inbox — with a written transcript on Business and Pro plans.

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Mobile & Desktop App

Use your business number from your mobile. Make and receive calls showing your business number — not your personal one.

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Individual Extensions

Each team member gets their own extension. Transfer calls between staff exactly like an office phone system.

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Call Recording

Every call recorded automatically. Review calls for training, compliance, or resolving disputes — all accessible via your dashboard.

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Number Porting

Keep your existing business number. We handle the full port transfer with no downtime and no dropped calls.

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Fully Managed

No PBX dashboard to learn. No IT knowledge needed. We manage the system — you just use the phone.

We're here when you need us

Your system doesn't run itself and neither does your business. When something changes — we change with it. No ticket queues. No outsourced call centres.

  • Staff changes handled within 24 hours
  • Routing updates on request
  • Greeting changes and re-recordings
  • Plan upgrades as your team grows
  • Number porting for new additions
  • Australian-based support team

How to reach us

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Email admin@veblengroup.com.au
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Live Chat Available on your client portal
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Book a Call Schedule a call with your account manager

Ready to get
your system live?

Book a free consultation and we'll have you set up and running within 48 hours.

Book a Free Consultation View Plans